PF & ESI Registration
Your Trusted Partner for Provident Fund (PF) & Employees’ State Insurance (ESI) Registration
In India, PF (Provident Fund) and ESI (Employees’ State Insurance) are mandatory social security schemes designed to ensure long-term financial and healthcare security for employees. Registering your business for PF and ESI not only ensures compliance with Indian labour laws but also strengthens your brand by offering valuable benefits to your employees. At Whytax, we offer end-to-end assistance in registering your business under EPFO and ESIC, helping you remain compliant, build employee trust, and avoid penalties.
We understand the importance of employee welfare and statutory compliance, so we streamline the entire process for you—ensuring your business meets all the legal requirements and offers valuable benefits to your workforce.
What is PF & ESI Registration?
Provident Fund (PF)
The Employees’ Provident Fund (EPF) is a government-backed retirement savings scheme where both employer and employee contribute a portion of the salary. It’s managed by the Employees' Provident Fund Organization (EPFO).
Employees' State Insurance (ESI)
The ESI Scheme provides health insurance and medical benefits to employees earning ₹21,000 or less per month. Managed by the Employees’ State Insurance Corporation (ESIC), it ensures social security in times of medical needs.
Documents Required
For the Business:
• PAN Card of the business entity
• Certificate of Incorporation / Registration proof
• Address proof of establishment (electricity bill, rental agreement)
• Cancelled cheque or bank statement
• Digital signature of the authorized signatory
For the Employer/Employees:
• List of employees with their details (name, date of joining, salary, etc.)
• ID & Address proof of employees (Aadhar, PAN)
• Employee salary structure
Benefits of PF & ESI Registration
| PF Benefits | ESI Benefits |
|---|---|
| Long-term retirement savings for employees | Medical care & health insurance for employees and their dependents |
| Financial support in case of illness, retirement, or death | Coverage for maternity, disability, sickness, and unemployment |
| Employer branding and trust-building | Enhances employee satisfaction and retention |
| Legal compliance with EPFO norms | Legal protection under ESIC Act |
Steps to Register for PF & ESI with Whytax
1. Initial Consultation & Eligibility Check
• We analyse your business to determine if you are eligible for PF and ESI registration.
2. Document Collection
• We help you gather all the necessary documents to ensure smooth registration.
3. Online Registration
• We initiate the registration process on the EPFO and ESIC portals, providing you with an establishment code and registration number.
4. PF & ESI Code Issuance
• After completing the registration, we provide you with your PF Establishment Code and ESI Registration Number.
5. Ongoing Compliance & Support
• We handle the monthly PF and ESI returns, contributions, and all necessary filings, keeping your business fully compliant.
Why Choose Whytax for PF & ESI Registration?
• Expert Guidance: Our team of professionals has years of experience in handling PF & ESI registrations.
• Fast & Hassle-Free: We complete your registration in just a few days without the burden of paperwork.
• Affordable Pricing: Get transparent, competitive pricing for PF and ESI registration and filings.
• Ongoing Support: We don’t just register you—we provide continuous support to handle compliance, filings, and updates.
• 100% Compliance: With Whytax, rest assured that all your statutory filings are timely and accurate, ensuring your business stays penalty-free.
FAQs about PF & ESI Registration
Q 1. What is Provident Fund (PF)?
PF (Provident Fund) is a government-mandated savings scheme that helps employees save for their retirement. Both the employer and employee contribute a fixed percentage of the employee's salary to the fund.
Q 2. What is Employees' State Insurance (ESI)?
ESI is a health insurance scheme that provides employees with medical care, sickness benefits, maternity benefits, and other welfare benefits in case of accidents, sickness, or injury at the workplace. It is managed by the Employees' State Insurance Corporation (ESIC).
3. Who needs to register for PF and ESI?
• PF Registration: It is mandatory for businesses with 20 or more employees. Smaller businesses can voluntarily register for PF.
• ESI Registration: It is mandatory for establishments with 10 or more employees (earning ₹21,000/month or less). It is applicable in specific states and can vary based on employee strength and wages.
4. Can I register voluntarily for PF or ESI?
Yes, even if you have fewer employees, you can voluntarily register for PF and ESI to provide your workforce with benefits like medical insurance, retirement savings, and financial security.
5. What is the salary limit for ESI registration?
ESI is applicable for employees earning ₹21,000 or less per month (₹25,000 for persons with disabilities). If an employee earns above this threshold, they are not eligible for ESI benefits.
6. What are the benefits of PF for employees?
• Retirement Savings: Employees can access their PF balance at the time of retirement.
• Loan Facility: Employees can avail of a loan against their PF balance in case of emergency needs like medical treatment, education, or housing.
• Tax Benefits: Contributions to PF are eligible for tax deduction under Section 80C of the Income Tax Act.
7. What are the benefits of ESI for employees?
• Medical Benefits: Free medical treatment, hospitalization, and surgical care for employees and their dependents.
• Sickness Benefits: A cash benefit in case of temporary incapacity due to sickness or injury.
• Maternity Benefits: Paid maternity leave for female employees.
• Disability & Death Benefits: Compensation for employees suffering from work-related injuries or accidents.
8. What happens if a business does not register for PF or ESI?
If an employer fails to register for PF or ESI despite meeting the eligibility criteria, they may face penalties, fines, and legal consequences under the respective acts.
9. How are PF and ESI contributions calculated?
• PF: Both the employer and the employee contribute 12% of the employee’s basic salary (employer’s contribution also includes a portion for pension).
• ESI: The employee contributes 0.75% of their salary, and the employer contributes 3.25% of the employee’s salary.
10. How long does the PF & ESI registration process take?
The registration process usually takes around 3-7 working days depending on the submission of documents and compliance checks.
11. Can PF and ESI registrations be done online?
Yes, both PF registration and ESI registration are done online through their respective portals:
• EPFO Portal for Provident Fund registration.
• ESIC Portal for Employees' State Insurance registration.
12. How often do I need to make PF and ESI contributions?
• PF Contributions: Monthly, by the 15th of every month.
• ESI Contributions: Monthly, by the 15th of every month as well.
13. What is the penalty for delayed or non-payment of PF or ESI contributions?
Delayed payment of PF or ESI contributions attracts interest, penalties, and in some cases, prosecution. Timely filing and payment are critical to avoid legal issues.
14. Does Whytax help with ongoing PF & ESI compliance?
Yes! Whytax provides ongoing support for monthly filings, contributions, and returns, ensuring that your business remains compliant at all times.
15. Is there any way to check the status of my PF or ESI registration?
Yes, you can check the status of your PF registration and ESI registration by logging into the EPFO or ESIC portals using your employer login credentials. Alternatively, Whytax can provide status updates on your behalf.
